The Committee on Audit and Public Accounts (CAPA) observes that the non-compliance of PAP with the African Union (AU) procurement guidelines, a high turnover of Clerks to Parliament, inadequate staffing and a lack of a Disaster Recovery Plan (DRP) and Business Continuity Plan (BCP) at PAP.
Ngora Woman MP Jacquiline Amongin chatting with a colleague at the Pan African Parliament.
An Audit Committee has exposed irregularities in the operations of
the Pan African Parliament (PAP) and asked the Bureau, the top administrative
unit to urgently resolve the cases.
The Committee on Audit and Public Accounts (CAPA) observes that the
non-compliance of PAP with the African Union (AU) procurement guidelines, a
high turnover of Clerks to Parliament, inadequate staffing and a lack of a
Disaster Recovery Plan (DRP) and Business Continuity Plan (BCP) at PAP.
The Disaster Recovery Plan and Business Continuity Plan are meant to safeguard
the activities of PAP and to ensure that disruption of its activities is
mitigated in the event of any unforeseen event that may impact on its ability
to continue in existence or functioning as an organ of the AU.
The Chairperson of the Committee, Fantamadi Sekou from Mali, presented the
Report to a sitting of the PAP plenary on Wednesday afternoon.
He also noted the instability in the position of the Clerk may lead to
ineffectiveness of PAP operations.
“The Bureau having the power to terminate the employment of the Clerk may
undermine the independence of the Clerk and hence limit the ability of the
Secretariat to discharge its duties,” said Sekou recommending that “The
position of the Clerk needs to be protected to ensure stability and effective
service delivery in the administration of PAP.”
The Committee further observed that an unapproved amount of US Dollars 150,901
was spent on accommodation, conference facilities and interpretation equipment
during the first session of the fifth Parliament held in Kigali, Rwanda in
October 2018. The Chairperson said that this was above the US Dollars 100,000
threshold approved by PAP as provided by the AU Procurement Manual.
“It is a sign of deficiency in the internal control system of the PAP and would
lead to lack of accountability and probity. Development partners and other
stakeholders will not have confidence in the ability of the PAP to manage its
funds to achieve value for money,” he said.
The Committee also recommended a review of the PAP structure and to fill up
vacant positions in the current structure as well as exploring the possibility
of temporary short term employment of staff in areas that require urgent
attention. The recommendations and the report were approved by PAP.